Maple Bridge Chinese Learning Ltd. (“Maple Bridge Chinese Learning Ltd.,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.
This Privacy Policy explains how Maple Bridge Chinese Learning Ltd. collects, uses, discloses, stores, and protects personal information in connection with our Chinese-learning services, website, communications, and related business activities.
1. Introduction and Company Information
Maple Bridge Chinese Learning Ltd. provides Chinese-learning services and related educational support. This Privacy Policy applies to personal information collected from students, parents or guardians, website visitors, prospective clients, and other individuals who interact with Maple Bridge Chinese Learning Ltd.
- Legal name: Maple Bridge Chinese Learning Ltd.
- Address: 1205 W Broadway, Vancouver, BC V6H 1G2, Canada
- Email: [email protected]
- Phone: +1 (604) 873-4826
2. Data Collection and Processing
We collect personal information that is reasonably necessary to operate our services and communicate with you. Depending on your relationship with Maple Bridge Chinese Learning Ltd., we may collect the following categories of personal information:
- Identification and contact information: name, email address, phone number, mailing address, and emergency contact information.
- Student and educational information: age, grade, learning preferences, proficiency level, attendance, progress records, assessment results, and class participation information.
- Parent or guardian information: relationship to student, contact details, billing details, and authorization records.
- Payment and transaction information: billing address, payment records, invoices, and limited payment-related details necessary to process transactions.
- Communications: inquiries, feedback, complaints, messages, and support requests.
- Technical information: device identifiers, IP address, browser type, operating system, approximate location, and website usage data collected through cookies or similar technologies.
- Marketing preferences: consent preferences and communication settings.
- Images, audio, or video: photographs or recordings from classes, events, or online sessions where permitted by law and with appropriate notice or consent.
We generally collect personal information directly from you, from a parent or guardian where applicable, through our website, by email, by telephone, through registration forms, and during the provision of our services. We may also collect limited information from third parties where permitted by law or with consent.
3. Purpose of Data Processing
Maple Bridge Chinese Learning Ltd. processes personal information for the following purposes:
- to register students and manage enrolment;
- to provide Chinese-learning lessons, tutoring, assessments, and educational support;
- to communicate about classes, schedules, progress, and service updates;
- to process payments, refunds, and administer billing;
- to manage customer service inquiries, feedback, and complaints;
- to personalize instruction and improve learning outcomes;
- to maintain attendance, performance, and program records;
- to send administrative and, where permitted, promotional communications;
- to operate, maintain, secure, and improve our website, systems, and services;
- to comply with legal, regulatory, tax, and accounting obligations;
- to detect, prevent, and respond to fraud, misuse, security incidents, or unlawful activity;
- to enforce our agreements, policies, and legal rights.
4. Legal Basis for Processing
Under Canadian privacy law, we process personal information only when we have a lawful and appropriate reason to do so. Depending on the circumstances, our processing may be based on:
- Consent: where you have provided express or implied consent for a specific purpose;
- Contractual necessity: where processing is necessary to provide requested services or to take steps at your request before entering into an agreement;
- Legal or regulatory obligations: where processing is required to comply with applicable laws, tax rules, court orders, or government requirements;
- Legitimate business purposes: where processing is reasonable for operating, securing, and improving our services, and not overridden by your rights and interests;
- Other permitted grounds under applicable law: where collection, use, or disclosure is otherwise authorized or required by law.
Where consent is required, you may withdraw consent subject to legal or contractual restrictions and reasonable notice, as described below.
5. Data Sharing and Third Parties
We do not sell personal information. We may share personal information with third parties only as necessary and in accordance with applicable laws, including for the purposes described in this Privacy Policy.
Third parties may include:
- Service providers: hosting providers, email service providers, customer relationship management tools, payment processors, scheduling tools, and IT/security support providers;
- Professional advisors: lawyers, accountants, auditors, and insurers;
- Government or regulatory authorities: where disclosure is required or permitted by law;
- Business partners: where needed to coordinate educational activities, programs, or events with your knowledge and, where required, your consent;
- Emergency contacts or guardians: where necessary for safety, care, or student welfare.
We require third parties that process personal information on our behalf to protect it appropriately and use it only for authorized purposes.
6. Data Transfer to Third Countries
Some of our service providers may store or process personal information outside of Canada, including in other jurisdictions such as the United States or other countries where privacy laws may differ from those in Canada.
When personal information is transferred outside Canada, it may be subject to the laws of the foreign jurisdiction and may be accessible to courts, law enforcement, and government authorities in that jurisdiction. We take reasonable contractual, technical, and organizational measures to protect personal information transferred abroad, but no method of transmission or storage is completely secure.
7. Storage Duration
We retain personal information only as long as necessary to fulfill the purposes for which it was collected, to comply with legal, accounting, or reporting obligations, to resolve disputes, and to enforce our agreements.
- Student and service records: retained for the duration of the service relationship and for a reasonable period afterward.
- Payment and accounting records: retained as required by tax and bookkeeping laws.
- Communications and support records: retained for a reasonable period to manage inquiries and service quality.
- Consent records and security logs: retained as necessary for compliance, audit, and security purposes.
When personal information is no longer required, we will securely delete, destroy, or anonymize it in accordance with our retention practices and applicable law.
8. User Rights
Subject to applicable Canadian privacy laws and any legal exceptions, you may have the following rights regarding your personal information:
- Access: to request confirmation of whether we hold personal information about you and to obtain a copy of that information;
- Rectification: to request correction of inaccurate, incomplete, or outdated personal information;
- Erasure: to request deletion of personal information, where permitted by law;
- Restriction: to request that we limit the use or disclosure of certain personal information in appropriate circumstances;
- Data portability: to request, where applicable, a copy of information in a structured and commonly used format;
- Objection: to object to certain processing activities, including some forms of marketing or other processing based on legitimate interests.
To exercise your rights, please contact us using the details below. We may need to verify your identity before responding. We will respond within a reasonable time and as required by law.
9. Withdrawal of Consent
Where our processing is based on your consent, you may withdraw that consent at any time by contacting Maple Bridge Chinese Learning Ltd. using the details in this Privacy Policy or by using any unsubscribe or preference-management mechanism we provide.
Please note that withdrawing consent does not affect the lawfulness of processing carried out before withdrawal. In some cases, withdrawing consent may limit our ability to provide certain services or features.
10. Right to Complain
If you have concerns about our privacy practices, we encourage you to contact us first so we can attempt to resolve the issue promptly.
You also have the right to file a complaint with the appropriate privacy regulator in Canada, such as the Office of the Privacy Commissioner of Canada, or with a relevant provincial privacy authority where applicable.
We will cooperate with any authorized investigation and take appropriate steps to address substantiated concerns.
11. Data Security
Maple Bridge Chinese Learning Ltd. uses reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, collection, use, disclosure, copying, modification, loss, or misuse.
These safeguards may include:
- access controls and role-based permissions;
- password protection and account authentication;
- encryption or secure transmission methods where appropriate;
- staff confidentiality obligations and privacy training;
- secure storage and retention practices;
- monitoring for security incidents and unauthorized access.
However, no system can be guaranteed to be fully secure. You are responsible for maintaining the confidentiality of any account credentials and for notifying us promptly of any suspected security issue.
12. Contact Information
If you have questions, requests, or concerns about this Privacy Policy or our privacy practices, please contact:
- Maple Bridge Chinese Learning Ltd.
- Address: 1205 W Broadway, Vancouver, BC V6H 1G2, Canada
- Email: [email protected]
- Phone: +1 (604) 873-4826
Please include enough detail for us to understand and respond to your request. If you are making a request on behalf of a student or another individual, we may ask for proof of authorization.
13. Changes to Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. Any updated version will be posted on our website with a revised effective date, if applicable.
We encourage you to review this Privacy Policy periodically. Your continued use of our services after changes are posted constitutes your acknowledgment of the updated Privacy Policy to the extent permitted by law.